Minimum wage - other countries

This tab includes options for calculating the compensation for the work of drivers of foreign companies on the territory of other countries (in accordance with local regulations).

The options in this tab apply only to those employees with "other country" checked in the box Calculate minimum wage payable for the work time in the territory of foreign countries at the rates in "add/edit employment window" ("Basic data -> Employees" menu, "Employment" tab).

Guidelines for calculation of compensation for the time of work on the territory of other countries are presented in the chapter:"Tutorial - Calculation of compensation for work in other countries".

 
click to expand/collapseAutomatically download rates for other countries (minimal, allowances, daily)

Option checked - updates of default rates (minimum wage, daily rate and allowances) on the territory of other countries will be downloaded automatically during program launch;

Option unchecked - default rates will not be updated automatically, in order to download rates you will need to use the button located "Minimum wages in foreign contries", "Minimum daily rate in foreign countries"; "Foreign allowances" (przycisk pobierania jest niezależny dla każdego rodzaju stawek)

The rates added by the company will not be updated. It should monitor whether they are not lower than those required by law.

 

 

 

Germany

 

This option allows to set the exchange rate according to which the amounts of allowances and lump sums will be converted for the purposes of calculating the deduction to the national minimum wage compensation:

•According to ECB from the month being settled - downloaded from the European Central Bank website;

▪In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

•According to quarter exchange rate - generated on the basis of Art. 107 of Regulation (EEC) 574/72;

The above exchange rates are automatically downloaded/generated by the program. They are available in the "[009] Rates of exchange" window ("Basic data" menu).

 

 

 

 

 

France

 

As a result of selecting this option, based on the French sections of the trip an additional French allowance will be calculated and considered (increasing the minimum wage due).

The principles for calculating the French allowance:
- the entire allowance is paid for full, uninterrupted 24 hours of stay in France (less than 24 hours does not entitle to the allowance).
- the amount of the allowance is set in "[178] Minimum daily rate in foreign countries" window.

 

The allowance amounts are converted according to ECB monthly exchange rate.

 

Calculating the amplitude is conditioned by the French regulations on secondment of employees of companies performing transport by road.

As a result of selecting this option, depending on the length of rest set, the amplitude will be calculated.

Description and method of calculating the amplitude is based on the following regulations:

•Décret 83-40 du 26 janvier 1983 modifié relatif à la durée du travail;

•Accord national professionnel du 12 novembre 1998 relatif ŕ la garantie minimale de rémuération de l’amplitude mensuelle des personnels roulants "grands routiers ou longue distance".

 

Calculate allowance for equivalent hours / overtime resulting from the amplitude

According to the French legislation if the amplitude exceeds the threshold of 152 hours or 186 hours, an overtime allowance of 25% or 50% respectively shall be calculated and paid (the method of calculation is described in the above-mentioned regulations).

When you select this option, the allowance will be taken into account when calculating the compensation to a minimum national remuneration.

 

Select the periods to settle overtime:

•Weekly;

•Monthly;

These periods are determined pursuant to the French Labour Code.

For drivers engaged in Passenger transport, overtime is always calculated WEEKLY.

 

 

This option allows to set the exchange rate according to which the amounts of allowances and lump sums will be converted for the purposes of calculating the deduction to the national minimum wage compensation:

•According to ECB from the month being settled - downloaded from the European Central Bank website;

▪In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

•According to quarter exchange rate - generated on the basis of Art. 107 of Regulation (EEC) 574/72;

The above exchange rates are automatically downloaded/generated by the program. They are available in the "[009] Rates of exchange" window ("Basic data" menu).

 

 

The following components are according to the French Labour Code:

•Overtime work allowance for work during the equivalent / overtime hours:

▪equivalent hours - overtime, for which allowance of 25% must be paid;

▪overtime - the hours for which the allowance of 50% shall be paid;

•Allowance for night work (it applies to drivers engaged in the transport of goods) - This is 20% of the amount declared as The basis for calculating the hourly rate of the allowance for the night time work - this basis is shown in the "[178] Minimum daily rate in foreign countries" window ("TachoScan" menu);

The allowance for the night time work does not apply to drivers performing "Passenger transport".

 

•Sunday and holiday work allowance - calculated on the basis of the algorithm described below, resulting from the French legislation (the list of French holidays is available in the: "[011] Holidays and free days" window - "Basic data" menu, a fixed allowance for work on Sundays and holidays for France is specified in the "[178] Minimum daily rate in foreign countries" window):

▪allowance for the holidays - depends on the uninterrupted seniority:

▪from 0 to 6 months - all holidays paid at a fixed allowance rate (see the table below);

▪from 6 to 12 months - holidays in bold (see the table below) are payable at 200% of the rate, the remaining holidays paid at a fixed allowance rate;

▪over 12 months - all holidays paid at 200% of the rate;

▪1st May - Labour Day and lily of the valley holiday - always paid at 200%, REGARDLESS OF THE SENIORITY;

▪allowance for Sundays - regardless of the seniority paid at a fixed allowance rate (see the table below);

Fixed allowance (as of December 2018):

Carriage of goods:
- working for up to 3 hours - daily allowance = € 10.22;
- working for more than 3 hours - daily allowance = € 23.77;

Carriage of passengers:
- working for up to 3 hours - daily allowance = € 14.06;
- working for more than 3 hours - daily allowance = € 28.10;

List of French holidays:
- January 1 - New Year (le Jour de l'An, le Jour du Nouvel An) - fixed holiday;
- Easter Monday (Lundi de Pâques) - movable holiday;
- May 1 - Labour Day and lily of the valley holiday (la fête du muguet) - fixed holiday;
- May 8 - Victory Day (Fête de la Liberté et de la Paix) - fixed holiday;
- Ascension (Jeudi de l'Ascension) - movable holiday;
- Pentecost (la Pentecôte) - movable holiday;
- July 14 - French National Day (storming of the Bastille) - fixed holiday;
- August 15 - Assumption of the Blessed Virgin Mary (L'Assomption) - fixed holiday;
- November 1 - All Saints Day (La Toussaint) - fixed holiday;
- November 11 - Anniversary of the Armistice (Armistice) - fixed holiday;
- December 25 - Christmas Day (Noël) - fixed holiday.

 

•Length of service allowance - the rate is Increased according to the following table.

The allowance table according to uninterrupted service (seniority):
- from 2 to 5 years = 2%;
- from 5 to 10 years = 4%;
- from 10 to 15 years = 6%;
- over 15 years = 8%.

 

 

 

 

 

Austria

 

 

As a result of selecting this option, based on the Austrian sections of the trip an additional Austrian allowance will be calculated and considered (increasing the minimum wage due).

The Austrian allowance is calculated as follows:
- the entire allowance is paid for full, uninterrupted 24h of stay in Austria;
- for a period shorter than 3 hours, the allowance is not calculated;
- if the period is longer than 3 hours, 1/12 of the allowance is payable for each hour (e.g. for a period of 3:01h, 4/12 diets of the allowance is payable);
- the amount of the allowance is set in the "Minimum daily rate in foreign countries" window ("TachoScan" menu)

 

The allowance amounts are converted according to ECB monthly exchange rate.

 

The accommodation allowance is set in the "Minimum daily rate in foreign countries" window ("TachoScan" menu).

 

Option checked - the accommodation allowance will be added to the minimum wage;

Option unchecked - the accommodation allowance will not be added to the minimum wage.

The following options allow to choose to which lump-sum will the accommodation allowance be added:

•all accommodation allowances;

OR:

•accommodation allowances received during rest periods of less than 45h;

 

Calculate accomodation allowance for a minimum stay of option - Austrian accommodation allowance is generated independently from the accommodation lump-sum calculation option for in the business trip settings.

 

The accommodation allowance is converted according to ECB monthly exchange rate.

 

According to Austrian regulations there are two kinds of overtime: weekly overtime and daily overtime. Daily overtime allowance is 50% or 100%, depending on the time of day, while weekly overtime allowance is based on exceeding the weekly work hours limit and is always 100%.

The description and method of calculating overtime for working in Austria is based on the Collective Agreement for Carriage of Goods (Reference document available at: "http://www.kollektivvertrag.at/kv/gueterbefoerderungsgewerbe-arb/gueterbefoerderungsgewerbe-rahmen/4207253")

 

For each normal working time on 24 December and 31 December after 12:00 o'clock, an additional entitlement of 50% of the regular hourly pay applies - it is calculated irrespective of checking the above options.

 

Depending on the type of transport (Occasional ordinary,Occasional long distance or Regular) in accordance with the Austrian Federal Collective Labor Agreement for employees in private bus companies, Chapter III, item l) 5 or 6.5 hours of work should be added the driver's invoice.

 

The default value of the allowance has been established on the basis of the Austrian Federal Collective Labor Agreement for employees in private bus companies, Chapter III, item k).

 

If this option is checked, annual leave-Christmas allowance will we included in the minimum wage.

 

The amounts of allowances and lump sums for calculation of the minimum wage are converted according to monthly ECB exchange rates.

•In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

The above exchange rates are automatically downloaded/generated by the program. They are available in the: "[009] Rates of exchange" window ("Basic data" menu).

 

 

 

 

 

Norway

 

If this option is checked, based on the Norwegian sections, the system will additionally calculate and take into account the Norwegian allowance (added to the minimum wage due).

The allowance is calculated according to the Norwegian regulations (1/3 of the allowance for each started 8 hours of stay in the territory of Norway).

 

 

This option allows to set the exchange rate according to which the amounts of allowances and lump sums will be converted for the purposes of calculating the deduction to the national minimum wage compensation:

•According to ECB from the month being settled - downloaded from the European Central Bank website;

▪In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

•According to quarter exchange rate - generated on the basis of Art. 107 of Regulation (EEC) 574/72;

The above exchange rates are automatically downloaded/generated by the program. They are available in the "[009] Rates of exchange" window ("Basic data" menu).

 

 

 

 

 

Netherlands

 

The amounts of allowances and lump sums for calculation of the minimum wage are converted according to monthly ECB exchange rates.

•In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

The above exchange rates are automatically downloaded/generated by the program. They are available in the: "[009] Rates of exchange" window ("Basic data" menu).

 

 

 

 

 

Italy

 

The amounts of allowances and lump sums for calculation of the minimum wage are converted according to monthly ECB exchange rates.

•In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

The above exchange rates are automatically downloaded/generated by the program. They are available in the: "[009] Rates of exchange" window ("Basic data" menu).

 

 

 

 

 

Luxembourg

 

The amounts of allowances and lump sums for calculation of the minimum wage are converted according to monthly ECB exchange rates.

•In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

The above exchange rates are automatically downloaded/generated by the program. They are available in the: "[009] Rates of exchange" window ("Basic data" menu).

 

 

 

 

 

Finland

 

The amounts of allowances and lump sums for calculation of the minimum wage are converted according to monthly ECB exchange rates.

•In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

The above exchange rates are automatically downloaded/generated by the program. They are available in the: "[009] Rates of exchange" window ("Basic data" menu).

 

 

 

 

 

Belgium

 

If this option is checked, based on the Belgian sections, the system will additionally calculate and take into account the Belgian allowance (added to the minimum wage due). This amount will increase the minimum wage due. The food allowance rate is defined in the Minimum daily rate in foreign countries tab (TachoScan menu)

The food allowance is calculated according to Belgian regulations:

•full allowance - for every commenced 24-hour stay in Belgium, if a daily and / or weekly rest is taken during the stay. Minimum daily rest, which is needed to calculate the business trip is defined in the settings (Basic data -> Settings -> "TachoScan" -> Minimum wage - other countries)

•partial allowance - if the driver was in Belgium for no more than 24 hours and during that time he/she has taken a daily rest, preceded by periods of work and readiness of a total duration of less than 8 hours.

 

 The allowance amounts are converted according to ECB monthly exchange rate.

 

The weekly working time of road personnel in Belgium is:

•38 hours (5 days)

•39 hours (6 days)

Week starts on Monday at midnight and ends on Sunday at 23:59. The weekly working time of the driver affects the amount of the minimum wage (see "Table of minimum hourly rate" for more).

 

The amounts of allowances and lump sums for calculation of the minimum wage are converted according to monthly ECB exchange rates.

•In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

The above exchange rates are automatically downloaded/generated by the program. They are available in the: "[009] Rates of exchange" window ("Basic data" menu).

 

 

The components listed below, when checked, will be included in the calculation of the minimum compensation (these components result from the Belgian Collective Agreement for transport and logistics):

•Overtime work allowance for work during the equivalent / overtime hours: 50% bonus for work over 38/39 hours a week (depending on the weekly working time equivalent).

When the Allowance for overtime work and Sunday and holiday work allowance was selected:

If overtime falls on a Sunday / holiday Allowance for overtime work is not calculated due to calculating the allowance for working on Sunday and public holidays

 

•Allowance for night work -Night work includes at least a 5-hour period of work or availability between 20:00h and 6:00h.
In addition, the driver must meet one of the following conditions:

▪during the calendar month, he/sh has worked at least five consecutive days in a system including night work;

▪during the calendar month he/she has worked at least half of the days in the system including night work (counting from the first full month of work).

The amount of the allowance depends on the age of the driver and is defined in the "Foreign allowances" tab ("TachoScan" menu) (see Allowances topic for more).

•RGPT allowance: sanitary allowance for every hour of work and/or availability. The amount of the allowance is defined in the "Foreign allowances" tab ("TachoScan" menu) (see Allowances topic for more).

•Sunday and holiday work allowance -

▪work on Sundays and holidays - a 100% bonus (200% of remuneration)

▪work on holidays - allowance depending on the weekly working time equivalent:

▪7.6h x hourly rate (in the case of a 38 hour working time equivalent)

▪6.3h x hourly rate (in the case of a 39-hour working time equivalent)

▪duty falling on Sundays and holidays - a 50% allowance (from 99% of the hourly rate plus seniority allowance).

The list of Belgian holidays is available in the "Holidays and free days" window, "Basic data" menu:

List of Belgian holidays:
- 1 January - New Year (le Jour de l'An) - permanent holiday;
- Easter Monday (Lundi de Pâques) - movable holiday;
- 1 May - Great Monday, Labor Day (Fête du Travail) - permanent holiday;
- Ascension (Jeudi de l'Ascension) - movable holiday;
- Pentecostal Monday - (Lundi de Pentecôte) - movable holiday;
- 21 July - National Holiday (Fête nationale) - permanent holiday;
- 15 August - Assumption of the Virgin Mary (L'Assomption) - permanent holiday;
- 1 November - All Saints' Day (La Toussaint) - permanent holiday;
- 11 November - Armistice Day - permanent holiday;
- 25 December - Christmas (Noël) - permanent holiday.

 

In accordance with Belgian regulations, the seniority allowance is also added to the remuneration (see Allowances topic for more). The amount of the supplement is defined in the Foreign Allowances tab (TachoScan menu). The options for calculating job seniority for Belgium are available in the "Settings - other countries" tab (menu: "Basic data" -> "[005]Employees", open for editing or add a new employee).

If you do not want to include the seniority allowance when calculating the minimum wage compensation:

1. From the TachoScan menu, select Foreign Allowances.

2. Using the list toolbar, open the edit Seniority Allowance window.

3. Change hourly rates to "0".

 

The components of the Belgian minimum wage increase the adjustment to the Belgian minimum wage.

 

 

 

 

Denmark

 

The amounts of allowances and lump sums for calculation of the minimum wage are converted according to monthly ECB exchange rates.

•In case there is no exchange rate use the last monthly rate

 Option checked — the program adopts the recently introduced monthly exchange rate;

 Option unchecked — zero exchange rate will be adopted;

The above exchange rates are automatically downloaded/generated by the program. They are available in the: "[009] Rates of exchange" window ("Basic data" menu).