The employee registration form, for secondment to work in Austria, is available at: "https://www4.formularservice.gv.at/formularserver/user/formular.aspx?pid=fe66cedb506e495c94b3e826701443e5&pn=B461f73088ab946fe9bd1d1cce573d81a&lang=en".

 

Compensation to the national minimum wage for working time on the territory of Austria can be calculated as follows:

1.In the add/edit employee window ("Basic data -> [005] Employees" menu) in the "Settings - other countries" tab:

•choose the date from which the program is to calculate the seniority: First contract date or free entery Dates (Fig. bellow);

•for Settle work in the territory of Austria according to option (Fig. bellow) select the applicable type of transport (Carriage of goods or Passenger transport -> Regular or Occasional):

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Fig. Add/edit employee window.

•select the option for multiple drivers: select drivers, then choose Alter data for selected items from the pull-down menu:

▪For Austria count length of service from, in the next window select the date;

▪Settle work in the territory of Austria according to, in the next window select the appropriate type of transport.

2.In the add/edit employment window (menu: "Basic data -> Employees" -> add or open for editing a selected employee, go to "Employment" tab, then in the "Employment" tab open to edit or add a new employment):

a)Add the allowance for the arduous work within carriage of passengers option is available: (Fig. bellow) which needs to be checked if the driver meets one of the following conditions (for passenger transport):

•Driver driving a bus with a trailer or with more 50 seats (not including driver's seat) or more than 10,90 m long, or a driver employed in linear transport in a sole proprietorship.;

•Driver driving a bus more than 13 meters long, articulated bus or a double-decker bus.;

b)in the same tab, in the Calculate minimum wage payable for the work time in the territory of foreign countries at the rates table check Austria (Fig. bellow).

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Fig. Add/edit employment contract window.

•edit rate - double-click with the left mouse button on the with the name of the country;

▪minimum wage - adopts the minimum wage amount, depending on the chosen professional qualification group - the rates for each group are listed in "Minimum wages in foreign contries" ("TachoScan" menu);

There are several minimum rates applicable depending on the driver's assigned group (see Remuneration and allowances regulations topic for more).

 

•checking the option/editing rate for multiple drivers:

▪go back to the list of employees;

▪use the or key and left mouse button to select the employees ( - select all empolyees);

▪right click to display drop-down menu;

▪in the menu, select: Alter data for selected items -> Modify current contract -> Allowance for work time in foreign country;

▪the program will display a table - select the appropriate country and then double-click with the left mouse button to open the compensation rate editing window;

3.in the "TachoScan" -> "Minimum daily rate in foreign countries" menu all lodging rates/allowance amounts and rates for work in the territory of Austria are available and can be edited.

4.Make sure you have complete data downloaded from the driver card and/or scanned from record sheets for the calculated period of time.

5.In the program settings window, in the: TachoScan -> Minimum wage - other countries tab ("Basic data" -> "Settings" menu) there are options that directly affect the calculation of the national minimum wage compensation. (see more in "Minimum wage - other countries" topic).
We encourage you to review the options - we recommend using the default program settings ().

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Fig. Program settings window.

6.In the Entering and leaving a foreign country territory window ("TachoScan" menu) add the periods of stay (settlement month + next day) in the territory of the selected country for the settled employee/employees. Periods can be entered as follows:

•directly in the program - click on the: icon in the list toolbar, and then fill in the data in the boxes (Fig. bellow);

The section that has the option selected  Yes in the column: Include section in foreign countries due remuneration will be included in the compensation calculation, otherwise the section will be skipped.

 

•Import from csv, xls or xlsx file - click: , select files, select: ;

In the import window, there are buttons to download a template or sample import file - see in the: "Entering and leaving a foreign country territory" topic)

You can import multiple files at once for different drivers:
In the file selection window press and hold and select the desired files using the left mouse button (- to select all files).

 

•Import from xml file - click: , select file, select: ;

Option for advanced program users TachoScan.

The structure of the imported file is available in the "The structure of the imported xml file".

 

7.A detailed settlement of salary adjustment/reduction for the time of work on the territory of other countries is available in the report: Records of working time in foreign countries ("Reports" menu), which contains the following data:

•list of entries to and exits from the territory of "other country";

•summary of work time;

•summary of compensation calculated for the work time while in the territory "other country".

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Fig. Records of working time in foreign countries.

The remuneration due for working time in other countries is calculated according to ECB monthly exchange rate.

Exchange rates are automatically downloaded by the program ("Basic data -> [009] Rates of exchange" menu).

 

8.Other reports:

•"[179] Summary records of working time in foreign countries" - the list of final results of the compensation settlement for the time of work on the territory of "other country".